PiloxaCertified Mail, with the proof kept

Example workflow for creators

Ask a client to pay an overdue invoice, in writing

Fill in the invoice and the client’s address. The page lists anything still missing, reminds you about enclosures, shows a printable preview, and hands the letter to Piloxa, where you read the exact pages and the total before anything is paid for or mailed.

Nothing you type here is sent anywhere until you press “Review and send with Piloxa”. Want to see it first?

You

The client

The invoice

The button opens the letter on Piloxa’s review page. You read every page, the recipient and the exact total there (from $15.97 for one page with the electronic return receipt), and nothing is printed, mailed or charged until you approve and pay.

What this letter says, and what it does not

It states the invoice, the amount, the date it was due, that you have not received payment, how to pay you and by when, and asks the client to tell you if they have already paid or dispute part of it. It makes no legal claim: it does not threaten a lawsuit, add interest or late fees, or cite a law. Whether you are owed interest or fees, or what you may do next, depends on your contract and your state; add that only if you know it applies.

For creators: fork this workflow

This page is a working example of handing a letter from your own tool or template to Piloxa. Your users fill in their details on your page; the letter arrives at Piloxa as a private, unsent draft, and they review and pay there. Piloxa handles printing, USPS Certified Mail, tracking and the mailing record.

  1. Get a partner link. The partner page gives you a name such as your-name. The same $2.00 for every letter that is paid for and mailed through your link applies to letters handed over this way; there is no separate program.
  2. Download the example. piloxa-overdue-invoice-example.html is one self-contained HTML file with a plain form. Put your partner name in its partner field and host it anywhere; it needs no key, no server and no script from Piloxa.
  3. Post these fields to https://piloxa.com/handoff/letter as an ordinary HTML form (application/x-www-form-urlencoded): body (the letter, greeting to closing), subject, signature, recipient_name, recipient_company, recipient_address1, recipient_address2, recipient_city, recipient_state, recipient_zip, the same six sender_… fields, partner and optionally service.
  4. What your user sees next. Piloxa lays the letter out and opens its review page in their browser. Nothing is printed, mailed or charged until they read the pages and pay. A partner name that is not lowercase letters, numbers and hyphens is refused rather than guessed.

Writing the letter with an assistant? Connect it to Piloxa and it hands you the same review page.

Only the letter travels. Enclosures must be combined into one PDF by the person and attached on the mailing screen. Piloxa does not verify the facts in a letter, and this example is not legal advice.